Website review and acceptance checklists

Four materials that will help you check contacts, organize access, compare scope and collect work. Use them alone or with a contractor.

01 / to your own completion

Form test card

Save the entire message journey: from click to receipt and reply.

Download the text pattern ↓

Without providing any data. You will open it in a regular text editor.

How to use it

Use your own data and short content marked TEST. One controlled trial is enough.
Write down the time and the exact message on the website.
Confirm the presence of the message with the correct recipient, including in spam and other folders.
If the form is supposed to send confirmation, check it separately. Also see if you can reply to the sender.

Open the template to complete here

Form test card

Complete what you know. “I don't know” is also an answer. You can copy the text or save it as a file.

Form test card - text to complete

This field does not send anything. Don't enter passwords, recovery codes or customer details. After refreshing, your changes may disappear.

02 / do własnego uzupełnienia

List of accounts and accesses

Determine who controls the domain, hosting, email and tools. "I don't know" shows a lack to explain.

Download the text pattern ↓

Without providing any data. You will open it in a regular text editor.

How to use it

Separate the domain account, web hosting, DNS operator, e-mail and website panel. They may be from different suppliers.
For each entry, note whether the company can log in, who supports the service, and when it renews it.
Make note of access to copies, paid add-ons, and external tools used by the company.
Store passwords separately. This list is intended to show the status of accounts and responsible persons.

Open the template to complete here

List of accounts and accesses

Complete what you know. “I don't know” is also an answer. You can copy the text or save it as a file.

List of accounts and accesses - text to be completed

WEBSITE ACCOUNT AND ACCESS CHECKLIST
An organisational template. It does not prove account ownership or guarantee access recovery.

Website URL:
Completed by:
Date:

For each item, record:
Provider and official control panel URL:
Does the business have access? [yes / no / unknown]
Account holder and person to contact:
Business contact email registered with the service, if known:
Renewal date:
What needs clarification:

ITEMS TO CHECK
1. Domain and registrar. Confirm the registered domain holder separately.
2. DNS: where the domain's destinations are configured.
3. Website hosting.
4. WordPress dashboard or another editor.
5. Email provider and required mailboxes.
6. Website backups and the restoration process.
7. Theme, page builder and required plugin licences.
8. Contact form and email sending service.
9. Booking, payment and other integrations in use.
10. Google accounts and other business tools, if used.

NEXT STEPS
Which missing access must be resolved before work can continue?
Which provider needs to answer a question?
Who will take the next step, and by when?

Do not enter passwords, recovery codes, tokens or customer data.

This field does not send anything. Don't enter passwords, recovery codes or customer details. After refreshing, your changes may disappear.

03 / to your own completion

Migration acceptance checklist

Check important content, addresses, contact and forwarding. The "unverified" result is better than the default "working".

Download the text pattern ↓

Without providing any data. You will open it in a regular text editor.

How to use it

Before publishing, confirm the list of pages, functions and addresses. Also determine the email service and method of return.
In the preview, check your own offer on your phone and computer.
After publication, repeat valid inputs and form delivery test.
When uploading, confirm the files, instructions, access to services and how to edit them later.

Open the template to complete here

Migration acceptance checklist

Complete what you know. “I don't know” is also an answer. You can copy the text or save it as a file.

Migration acceptance checklist to complete

SIMPLE WEBSITE MIGRATION ACCEPTANCE CHECKLIST
Adapt this to the agreed scope. Shops, payments and bookings need a separate plan.

Website URL:
Agreed scope:
Publication date:
Preview or version being checked:
Check date:
Checked by:

For each item, record: OK / issue / not applicable / not verified.
Add a link or test evidence, the responsible person and the correction deadline.

BEFORE PUBLICATION
[ ] Content, photos, files and features to migrate are listed.
[ ] Important existing URLs have an agreed destination.
[ ] The previous version is backed up and a rollback method is agreed.
[ ] Email hosting and any planned email migration are confirmed.
[ ] Future editing arrangements and external costs are agreed.
[ ] The preview has appropriate access or indexing restrictions.

IN THE PREVIEW
[ ] Services, prices, contact details and photos match the agreement.
[ ] Navigation, contact options and downloads work on phone and desktop.
[ ] Form handling is defined.
[ ] Consolidated feedback has been received and its handling confirmed.

AFTER PUBLICATION
[ ] The domain and required variants reach the correct HTTPS version.
[ ] Important old URLs reach the agreed content or return an intentional missing page.
[ ] Navigation and buttons contain no preview URLs.
[ ] A form test is accepted and its message reaches the intended inbox.
[ ] Contact details on service pages are correct and work.
[ ] Email works as agreed, if email checks were included.
[ ] Indexing settings and the sitemap have been checked.

HANDOVER
[ ] Delivered files and instructions open correctly and match the published version.
[ ] Accounts, responsible people and renewal dates are documented.
[ ] For self editing, the responsible person has repeated an agreed typical change.
[ ] For commissioned changes, the request and publication confirmation process is clear.
[ ] The period and scope for reporting implementation defects are clear.
[ ] Old hosting remains available if it still provides email or other required services.

OPEN ISSUES AND DECISIONS
Item / expected result / actual result / responsible person / deadline / retest:

This checklist supports acceptance of the work. It is not a guarantee of search rankings or continuous service, and does not include an ongoing maintenance plan.

This field does not send anything. Don't enter passwords, recovery codes or customer details. After refreshing, your changes may disappear.

04 / do własnego uzupełnienia

Questions to compare offers

Set the same result and scope. Separate the transfer of your current site from new design, content and subsequent maintenance.

Download the text pattern ↓

Without providing any data. You will open it in a regular text editor.

How to use it

Name the result: bug fix, relocation of the current site, or a new, expanded site.
Compare pages, functions, materials and the method of subsequent editing.
Separate the price of the job, vendor fees and future changes. Check net and gross.
Ask about how the reported error was received, forwarded and handled. The word "care" itself does not define the scope.

Open the template to complete here

Questions to compare offers

Complete what you know. “I don't know” is also an answer. You can copy the text or save it as a file.

Questions for comparing offers - text to be completed

WEBSITE QUOTE COMPARISON
Questions to ask a supplier. This is not a review of any particular company's prices.

Purpose of the change:
Essential features to retain:
How often content changes, and who will edit it:

For each quote, record:
1. What exactly will be built or repaired?
2. How many pages, languages and different layouts are included?
3. Will existing text and photos be migrated, or created from scratch?
4. What happens to forms, maps, galleries and integrations?
5. How will existing URLs be preserved or redirected?
6. Will I be able to update contact details, prices and photos myself? How?
7. Does the service include email or existing messages?
8. What is included in the one-off price, before and after VAT?
9. What external fees and renewal prices apply?
10. How are future changes charged?
11. What does maintenance include: backups, updates, monitoring, content, or something else?
12. What response times and support terms are included, if any?
13. How does preview review work, and how many revision rounds are included?
14. What is checked before acceptance, and what test evidence will I receive?
15. Which files, instructions and accounts will be handed over?
16. Which implementation defects will be corrected, and for how long?

UNRESOLVED DIFFERENCES BETWEEN QUOTES
Item / quote A / quote B / question for the supplier:

A missing answer needs clarification. A price difference alone does not prove a difference in quality or dishonest conduct.

This field does not send anything. Don't enter passwords, recovery codes or customer details. After refreshing, your changes may disappear.

The result should be visible to you.

"Ready" itself does not say whether the customer can send an inquiry and the company has received the files and instructions.

For each check, write down the expected behavior, the actual result, and what has not yet been confirmed. If something is outside of your order, please check "not applicable".

The list helps determine the reception of a specific work. You will learn the scope of WPQuit services before ordering.

See the process and an acceptance example ↗

Select a guide for your problem ↗